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The contents of your email may be completely private, but your employer cannot view it without your permission. This means you need to have a current email confidentiality agreement and know how to draft it.
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Background: Your employer may be required to give you a copy of your email, regardless of whether or not you have agreed to provide it to them in the first place. It may be your job to send an email to your clients, and this may mean the majority of your daily correspondence must be sent in writing.
If you wish to draft a basic template for your email to the employers you deal with, you may wish to use the template included with the biggest settlement agreements. This template is designed to provide simple instructions on how to fill in a simple email. It does contain general tips for writing a quality email but includes the options of a daily, weekly, or monthly agreement. If you wish to implement these, you will need to include these options in your template.
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Every written agreement should be signed and sent out to all parties, or it should contain a reference to a separate agreement which all parties are required to read. If you do not think you will read all the agreement, you may wish to use a simple statement or sentence. This means you will need to include an option to read the agreement, or at least have a reference to it.
You will also need to inform all parties if you cannot attend your hearing, which will be included in your entire agreement. All parties will receive the email, which must be sent to their attorneys as soon as it is received.
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The last requirement to be included in the agreement is that you must include a way for the email to be open and send file attachments. If there is no way to transfer file attachments, you should make the permission to do so available to your clients. This does not mean you have to have an email send program, it simply means that you need to include this information in your template.
Privacy may mean different things to different people. However, in the legal context, privacy means that employers cannot read your emails to determine whether or not you have been working on a personal relationship with them. Without the agreement, employers can quickly determine whether or not you have been unfaithful.
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