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When creating a Gantt chart for a customer based project the most important part is the Gantt chart with conditional formatting. This will allow you to have the required information to add a few clicks to the progress of the project at a later stage.
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Conditional formatting is the process of including some information at the end of the Gantt chart but leaving out everything else. It enables you to simply insert the needed information and leave out the other info. It can be used to display the target date, additional orders or how many members of staff there are working on a project.
The best way to create a Gantt chart with conditional formatting is to use a macro that allows you to import data from a database, and then it will do the formatting for you. The chart will show all the data you wanted to be displayed without all the filler data that you will find when using other methods.
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Before you import the data into your Excel spreadsheet, it is important to format your table cells so that they have the same colors as the background. Once you have done this you can then insert your cells in the correct format, and you are ready to start your chart.
One of the main benefits of using conditional formatting is that it will reduce the number of mouse clicks required to use the chart. If you have a large chart with the mouse clicking will increase the time taken to do your calculations, so using conditional formatting means you can save yourself the extra clicking.
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You will also find that the Gantt chart with conditional formatting is very easy to understand and manipulate, making it easier to see where things are going wrong. You can change any color in the chart easily, which will help to highlight any problems that need fixing. If you found that some parts of the workload were affecting the progress of the project then you can easily turn off or remove those sections of the chart. Using conditional formatting is a great way to avoid being frustrated when dealing with a Gantt chart.
The only thing you should be careful of is that you do not overload the chart with unnecessary formatting. If you do, then it will become more difficult to read and make it harder to use.
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